Data storage and management services store data remotely, or provide secure data storage onsite. Some data storage and management services provide a secure, off-site data management system or data storage system. Others provide customized, onsite data management solution. Most data management services that provide offsite data storage can store hard drives, network drives, and magnetic tapes. Media archiving is a mass data storage management strategy that can be used to restore data and provide technology escrow services.
There are two basic types of data storage and management services: onsite and offsite. An onsite data management service analyzes a company’s requirements and recommends the purchase of appropriate hardware and software. These data storage and management services can also install equipment, provide secure data storage monitoring, and conduct pre-archive or pre-destruction surveys. Onsite data storage services and data management services can also help a company become certified by the International Standards Organization (ISO). Offsite data storage and management services are consultants who devise methods for securing critical data and destroying old data. Offsite data storage includes data protection and data shredding. Most records can be stored digitally on secure servers or in digital vaults (vaulting). Paper copies of records should be stored in safes or vaults that are protected against unauthorized access and natural disasters such as fire and floods.
Secure shredding is an important function of a data management service. Data protection involves media vaulting to protect businesses from employee error or corporate sabotage. Offsite data storage and management systems also provide accountability to enterprise stakeholders, reduce legal liabilities, and improve disaster recovery preparedness efforts. In addition, data storage and management services are critical to network security operations. For example, server storage consolidation can reduce network overhead as much as 60% by lowering data replication and traffic bottlenecks. Data backup and recovery devices such as network attached storage (NAS) can use traditional protocols like TCP/IP over Ethernet to perform data replication to a secure remote storage location.