Printed document storage systems are cabinets, racks, boxes, or any product or system that is designed to store printed records. Most printed document storage systems feature an organizational method that permits the quick location and retrieval of documents, records, and other types of printed materials. Some products are lightweight and mobile, with wheels or casters for ease of movement. Others are designed for permanent or semi-permanent mounting or positioning.
In terms of applications, printed document and storage systems are designed for archival, legal, medical, municipal, and commercial purposes. They are used by businesses, libraries, hospitals, doctor and dentist offices, government agencies, and educational institutions. There are three main categories of printed document storage systems: shelving, mobile filing specialty filing and storage systems. Specialized and customized systems are also commonly available. Standard products may include rotating filing systems, which have a locking, exterior door and an internal cabinet that spins, enabling users to access and retrieve various files and folders. Printed document storage systems with both L-shaped and T-shaped uprights allow users to change the height of shelf openings, an important consideration for storing larger items such as ledger books. Printed document storage systems with multimedia drawers can house storage drawers, hanging folder drawers, posting shelves and pass-through shelves as well as CDs, DVDs, and microfilm. Selecting printed document storage systems requires an analysis of product specifications and features. Shelves, mobile filing systems, and speciality filing and storage systems are usually made from plastic, metal, or composite materials. They are available in different colors and finishes.
Dimensions such as length, width, and height are also important to consider. In terms of features, printed document storage systems for hospitals, surgical facilities, and medical offices may have interlocking drawers for compliance with the patient privacy provisions of the Health Insurance Portability and Accountability Act (HIPPA). Shelves, mobile filing systems, and specialty filing and storage systems may also be designed to move on tracks free-up space for workstations and offices. Some printed document storage systems are designed to withstand fire and water. Examples include fire-resistant document wallets, fire-safe security chests, and fire-safe waterproof security files. Organizations such as Underwriters Laboratories (UL) may rate printed document storage systems as able to withstand fire or water for specific lengths of time.