Chapter List

Chapter Aims and Outcomes

To explain the structure and operation of maintenance documentation systems.

On completion of this chapter you should be able to:

• draw a functional model of a maintenance documentation system; identifying each of the seven modules and explaining how the system operates;

• take each of the seven modules in turn, explaining their maintenance documentation function, the information they need in order to perform their function, and the documents, files and reports they use or are generated by them.

Chapter Route Map

Key Words

• Maintenance documentation

• Maintenance information systems

• Documentation model

• Manuals library

• Plant history

• Plant inventory

• KKS plant coding

• Spare parts list

• Application parts list

• Bill of materials

9.1 Introduction

The business-centered maintenance system paradigm that was outlined in Chapter 1 (see Figure 1.1) made clear that some form of documentation system, for recording and conveying information, is an essential operational requirement for all the elements of the maintenance management cycle.

Maintenance documentation can be defined as:

Any record, catalog, manual, drawing or computer file containing information that might be required to facilitate maintenance work.

A maintenance information system (MIS) can be defined as:

The formal mechanism for collecting, storing, analyzing, interrogating and reporting maintenance information.

Although almost all current...