Project Manager's Portable Handbook, Second Edition

7.2: ESTABLISHING PROJECT PRIORITIES

7.2 ESTABLISHING PROJECT PRIORITIES [1]

7.2.1 Introduction

In today's dynamic work environment, it is often a question of setting priorities for our work and doing those first tasks that have the most urgency of need. If Parkinson's Law is correct that work expands to fill the time available, we need to identify and meet our obligations to the important work. Too often, we find ourselves inundated with tasks and without a plan or priority for the work.

Note

Getting important work done first is critical to business

One individual stated the obvious when met with conflicting tasks: "I'm so busy with so many tasks that all I have time for is to make excuses why I am not getting anything done." This is a situation where he should stop worrying about tasks until there is some order of importance assigned either self-assigned priority, or let the boss sort the tasks as to urgency of need.

Another individual stated, "My boss keeps giving me more work and I don't have time to complete the tasks that he has given me before." When advised to make a priority list that ranked the urgency of need for the work efforts, he stated that the boss would just say, "Get all of the tasks done." This individual was unable to either get his boss to prioritize the tasks or to put them into an urgency-of-need ranking. He did not have the time or people to perform all the tasks.

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