PRINCE2 Revealed: Including How to use PRINCE2 for Small Projects

Directing a Project (DP)


Figure 5: Top-level diagram (DP)

What does the process do?

  • Authorizes project initiation.

  • Provides liaison with corporate/programme management.

  • Advises the project manager of any external business events which might impact the project.

  • Approves stage plans.

  • Approves stage closure.

  • Decides on any changes to approved products.

  • Approves any exception plans.

  • Gives ad hoc advice and direction throughout the project.

  • Safeguards the interests of the customer and supplier.

  • Approves project closure.

Why?

Day-to-day management is left to the project manager, but the project board must exercise overall control and take the key decisions.

DP1 Authorizing initiation

What does the sub-process do?

  • Checks that adequate terms of reference exist.

  • Checks and approves the initiation stage plan.

  • Commits the resources required to carry out the initiation stage work.

Why?

The initiation stage confirms that a viable project exists and that everybody concerned agrees what is to be done. Like all project work, the effort to do this needs the approval of the project board.

How?

  • Confirm the terms of reference, checking if necessary with corporate/programme management.

  • Check the initiation stage plan and approve it if satisfied.

  • Agree tolerance margins for the initiation stage.

  • Agree control and reporting arrangements for the initiation stage.

  • Commit the resources required by the plan.

DP2 Authorizing a project

What does the sub-process do?

  • Decides whether to proceed with the project or not.

  • Approves the next stage plan.

Why?

The sub-process gives the project board a decision point before major resource commitment to the project.

How?

  • Confirm that...

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