From PRINCE2 Revealed: Including How to use PRINCE2 for Small Projects

Figure 3: Top-level diagram (SU)

What does the process do?

  • Completes (or confirms the existence of) terms of reference for the project.

  • Appoints the project management team.

  • Identifies the type of solution to be provided (the project approach).

  • Identifies the customer's quality expectations.

  • Creates a risk log and enters into it any risks known already or discovered in the work of this process.

  • Plans the initiation stage.


To establish:

  • what is to be done

  • who will make the decisions

  • who is funding the project

  • who will say what is needed

  • what quality standards will be required

  • who will provide the resources to do the work.

SU1 Appoint the executive and project manager

What does the sub-process do?

  • Appoints the executive and project manager, prepares and signs their job descriptions.


Every project needs a sponsor, the key decision-maker. But normally this person is too busy to manage the project on a day-to-day basis. So we also need a project manager to do the planning and control. We need to identify these two people before anything can happen (in a controlled manner) in a project.


  • Corporate or programme management identify the executive to be responsible for the project.

  • Either corporate/programme management or the executive, or both, identify a suitable project manager.

  • The project manager starts with the standard PRINCE2 role descriptions for their jobs. These are then tailored by discussion between the executive and project manager.

  • The tailored roles are typed up, both people sign two copies of...

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Project Management Services
Project management services specialize in planning, coordinating, and executing projects according to requirements and constraints. They perform some or all of the activities related to project work, from conceptualization to completion. Emphasis is placed on creating and maintaining project milestones and the project schedule.
Project Management Software
Project management software is a term covering many types of software, including scheduling, cost control and budget management, resource allocation, collaboration software, communication, quality management and documentation or administration systems
Career Management and Placement Services
Career management, development and placement services include consultants, businesses, organizations and employment agencies that provide information and resources related to employment and career direction.
Product Data Management Software (PDM)
Product data management software (PDM) is used to manage the entire life cycle of a product, or the development, operation and maintenance of a product.
Construction Management Services
Construction management services plan and coordinate construction projects as an owner’s representative. Responsibilities include contract negotiation, scheduling, budget adherence, and subcontractor management.

Topics of Interest

Figure 4: Top-level diagram (IP) What does the process do? Defines the quality responsibilities and quality methods and tools to be used. Plans the whole project. Lays the foundation for a...

Figure 5: Top-level diagram (DP) What does the process do? Authorizes project initiation. Provides liaison with corporate/programme management. Advises the project manager of any external business...

Figure 7: Top-level diagram (MP) What does the process do? Agrees work requirements with the project manager. Does the work. Keeps the project manager informed on progress, quality and any...

Overview Project Human Resource Management includes the processes that organize and manage the project team. The project team is comprised of the people who have assigned roles and responsibilities...

Appendix 8.3 Template For Communication Plan Audience (Who) (Examples provided) Messages (What) Interest of Audience (Why) When How/Deliverable How Often/Who Employees Overall picture for the...