The Program Management Office: Establishing, Managing and Growing the Value of a PMO

TRANSLATING NEEDS INTO ORGANIZATIONAL VALUE THE PMO VALUE STATEMENT

Once the opportunity matrix has been developed, a PMO value statement can be developed for the organization. The PMO value statement serves two purposes. It translates the opportunities identified in the opportunity matrix into a set of objectives for the PMO and it frames these objectives in terms of the items that can be implemented quickly (the quick wins ) versus the objectives that will serve as mid- to long-range objectives. For this exercise, a brainstorming session involving project managers, project team members, and members of management is often helpful. The goal is to try to frame what is possible rather than to develop a committed list of firm actions that the PMO will undertake once established. Depending on need and time frame, expanding each opportunity in the opportunity matrix may be appropriate. A more concise view of only those opportunities identified as high or medium in the opportunity matrix may also be appropriate. The format for the value statement document could be similar to Table 1.4.

Opportunity

PMO Objectives

Time Frame

Provide consolidated central project status reporting and associated reporting standards

Implement earned value management reporting for all projects over 1 million USD

Short term

Develop and implement standardized templates for monthly project reporting

Short term

Establish reports repository for historical reporting and tracking

Medium term

Implement project management software

Implement enterprise project management software for tracking resource utilization

Long term

Formalize the project chartering process

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