TABLE OF CONTENTS This useful text and checklist provides some basic ideas for the initial list of documents and information to be requested from the auditee.
Some lead auditors have fill in the blanks -type questionnaires, which are sent to a location in advance of an audit for gathering information. Personally, we do not favour this approach, as the answers are often too closed to be of real assistance, but as we have said, in Appendix 1, we would be pleased to hear from auditors who favour this alternative approach.
In advance of the xxx audit scheduled to commence on xx/xx/20xx, the audit team would like to receive hard/soft (state preference) copies of the following documents in English language (or state preference). To allow the necessary preparation, we request that they arrive no later than xx/xx/20xx. Please send these to ______________________________________ (address), marked for the attention of _____________ (name of lead auditor).
Directions to site and an area map
Site rules, pointing out any particular training, PPE or other mandatory access requirements
Site plan showing perimeter, buildings and major processes
Comprehensive organization chart
Business plan and organization s major objectives
Operating licences and permits (e.g. fire, environmental, waste, fleet, etc.)
List of applicable laws and regulations
Table of contents xxx manual (state subject health & safety, quality, etc.)
Minutes of most recent xxx management review meeting, or similar (state subject required)
Training matrix (or similar)
In our experience,...
